Virtual Assistant Services

Admin Services

  • Schedule calls, interviews and meetings
  • Task management
  • Email management
  • Organize Dropbox/Google Drive
  • Send out contracts
  • Contact management
  • Proofreading
  • Transcription (audio & video)
  • Translation (Portuguese-Spanish-English)
  • Electronic filing
  • Telephone answering
  • Book accommodation and travel
  • Source and buy products, supplies and services
  • Respond to Customer support inquiries
  • Data entry
  • Locate and book restaurants
  • Source and purchase gifts
  • Online research
  • Research new apps and software
  • Create Word templates
  • Create/update documents/pdf
  • Mail merge for mass mailings / labels
  • Create/update spreadsheets
  • Create/update presentations

Email Marketing

  • Research platform suitable for client’s needs
  • Set up account
  • Set up & clean up list
  • Create, edit & send newsletters
  • Create & send follow up emails
  • Create auto-responders
  • Set up automation
  • Proofread emails

Webinar

  • Research webinar platforms suitable for client’s needs
  • Set up webinar platform
  • Set up webinar event
  • Create & Send invite
  • Monitor sign ups
  • Set up event reminders
  • Record & transcribe event
  • Create & send out replay
  • Follow up event emails

Social Media Management Services

Overall Tasks

  • Answer inquiries on social media or website contact forms
  • Interact with social media followers
  • Schedule and manage social media posts
  • Analyze post performance for best times to post
  • Research trends
  • Research similar accounts
  • Launch and monitor social media ads
  • Upload videos to social media
  • Transcribe videos and live-streams
  • Upload videos and workshops into courses/membership sites and format the text under each video
  • Search for stock photos to use in social media
  • Create graphics in Canva
  • Reporpuse content for different social platforms

Twitter

  • Set up account
  • Create profile
  • Create cover image
  • Follow Twitter accounts
  • Send & respond to direct messages
  • Create & follow lists (private and public)
  • Hashtag research
  • Follow hashtags
  • Manage tweets

Facebook

  • Set up account
  • Set up business page
  • Create business page cover image
  • Like & respond to comments
  • Send & respond to private messages
  • Invite people to like the page
  • Set up group
  • Invite people to group
  • Moderate group comments & access requests

Instagram

  • Set up account
  • Create profile
  • Source images
  • Source quotes
  • Keyword research
  • Post updates
  • Follow people
  • Like & comment on posts

LinkedIn

  • Set up account
  • Create/update personal profile
  • Create/update company profile
  • Create & manage groups
  • Make & accept connection requests
  • Send & respond to InMails
  • Like & respond to updates/work anniversaries
  • Make & respond to comments

Pinterest

  • Set up business account
  • Create profile
  • Pin relevant images
  • Create boards
  • Add pins to boards
  • Follow boards
  • Like pins

YouTube

  • Set up account
  • Create profile
  • Create YouTube header
  • Create YouTube channel
  • Upload videos
  • Answer comments
  • Update metadata
  • Research videos in your niche

Website and Blog Management

WordPress Specific

  • Install/Update theme
  • Install/Update plugins
  • Set up daily / weekly backups
  • Ensure daily/weekly backups are running
  • Research blog posts
  • Schedule/Post blogs
  • Upload/Embed videos
  • Upload images
  • Upload digital files eg pdfs, Word, Excel files etc
  • Moderate comments
  • Reply to comments
  • Make comments on external blogs

Website/Blogs

  • Domain search
  • Research the best landing pages
  • User testing for new websites
  • Test websites for mobile responsiveness
  • Add testimonials to websites
  • Review website pages and look for broken links and outdated information
  • Manage, update, and make changes to websites
  • Create blog posting schedules
  • Categorize blog posts
  • Load blog posts into a social media scheduler
  • Create/research interesting images for blog posts

Event and Planning services

  • Project Management
  • Events operations
  • Finding venues and suppliers
  • Budgeting
  • Pre-production communication
  • Travel itinerary
  • Meeting coordination
  • Catalogue management
  • Document creation (registration list, feedback forms, production docs, etc)

*Project price upon request, not included in the Virtual Assistant services packages.

All administrative Services

  • Create pdfs
  • Anotate pdfs
  • Redact pdfs
  • Split pdfs
  • Merge pdfs
  • Secure pdfs
  • Create an online form
  • Create an offline form
  • Create a survey
  • Monitor survey results
  • Prepare training materials
  • Research suitable training venues
  • Book training venues
  • Organize printing
  • Research directories
  • Directory submission
  • Research landing page software eg Lead Pages, Unbounce
  • Set up landing page account
  • Create landing page
  • Proofread landing page
  • Edit landing pages